$18.00 to $20.00 per hour
OfficeTeam is assisting our client, one of Orange County's most prestigious design firms in their search for a highly skilled Administrative Assistant. This position provides administrative support to one Director and five Regional Managers, and other field staff including typing correspondence, creating and maintaining files, responding to and/or sending correspondence and making appropriate copies for chronological files, answering phone inquiries, and scheduling meetings. Support Regional Managers and Regional Directors administrative capacity with work activities Type/draft and mail correspondence Work with sensitive/confidential information Create and maintain files, both hard copy and electronic Schedule meetings/conference calls Update and/or create spreadsheets, flyers, reports, and other documents as requested Work with various vendors in setting up accounts for various properties as needed (Ricoh, Staples, AT T) Field phone calls from residents, clients, and agencies Provide information and assistance in a professional manner Create and update spreadsheets, fliers, reports and other documents as requested Complete data entry and projects in a timely and accurate manner Field phone calls from residents, clients, and agencies Assist with making copies (in house or throughout a printed vendor) assembling enclosures, creating labels, and meeting deadlines for mailings etc. Track insurance for vendors Coordinate getting RM?s expense reports processed Cover Receptionist position, including answering telephone calls, and sorting out mail during the absence of Receptionist (breaks, meal breaks, and time off) Provide back-up support to the Office Manager and Administrative Assistant as needed Perform a wide variety of clerical and administrative duties, copying, faxing, filing, and word processing Assist with mass mailings and distribution of documents and mail Assist with special projects as requested Ordering business cards To be considered for this Administrative Assistant role, you must meet the qualifications below, then send your resume to [Click Here to Email Your Resum ]
, then call us AFTER you've submitted your resume.
proficient in Microsoft Word, Excel, PowerPoint and Outlook. Ability to read, write and excellent communicate skills in English. A minimum of 2 years of administrative assistance experience. Professional demeanor with the ability to adapt to last-minute changes. Highly organized with the ability to prioritize to meet deadlines.
OfficeTeam is the world's leader in professional staffing for office support jobs, focusing exclusively on the temporary and temporary-to-full-time placement of professionals in the administrative field. We are faster at finding you work because of the depth of our client network. Specifically, our professional staffing managers connect with thousands of hiring managers in North America every week to find your office support job opportunities. We evaluate all of our OfficeTeam temporaries' skills and match them with the needs of top employers in their area.
Apply for this job now or contact us today at 888-###-#### for additional information.
All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.
2019 OfficeTeam. A Robert Half Company. An Equal Opportunity Employer M/F/Disability/Veterans.